MEETING OF THE BOARD OF COUNTY COMMISSIONERS BOULDER COUNTY

Thursday, November 30, 2023 at 8:45 A.m. - 9:45 A.m.

Thursday, November 30, 2023 at 9:30 A.m. - 10:30 A.m.

Third Floor Hearing Room

County Court House

1325 Pearl Street, Boulder

Members Present:

• Commissioner Claire Levy
• Commissioner Ashley Stolzmann

Members Excused:

• Commissioner Marta Loachamin

[Note: All documents referred to in these Minutes of Commissioners’ Proceedings are on file and may be reviewed in the Office of the Boulder County Commissioners.]

 

 

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1.

CALL TO ORDER

The Board of County Commissioners of Boulder County met in Regular Meeting in full conformity with the law and resolution of said Board at the regular place of hybrid meetings, 1325 Pearl Street, Boulder and on Zoom Webinar, on November 30, 2023. 

The meeting was called to order at approximately 8:51 a.m. by Chair Claire Levy.

Commissioner Marta Loachamin was excused from all public meetings and hearings on Thursday, November 30, 2023. 

2.

ITEMS TO NOTE FOR THE RECORD

[Item No. 2.a was noted for the record by Chair Claire Levy.]

2.a

Commissioners' Office: Resignation notification from Jackie Hobbins who served as a member-at-large on the Cultural Council.

3.

COMMISSIONERS' CONSENT ITEMS

• Moved by Commissioner Stolzmann
  Seconded by Commissioner Levy

  to approve the Commissioners' Consent Agenda as a whole.

  Carried

3.a

Community Planning & Permitting Department: Town of Lyons IGA CPP St. Vrain Greenway Trail Project

BOCC signature of an Intergovernmental Agreement (IGA) for the Lyons' trail project that supports the county's regional trail system plans and will serve as an important segment in creating the broader St. Vrain Greenway Trail that will ultimately connect from Lyons to Longmont.

3.b

County Attorney's Office: Request for signature on an IGA Among the County of Boulder, Colorado, the City of Boulder, Colorado and the Boulder Public Library District Regarding Joint Obligations

Pursuant to CRS 24-90-107(2)(e), and the Interim Intergovernmental Agreement (IGA) dated June 16, 2023 between the City of Boulder, Boulder County and the Boulder Public Library District, these parties are entering into an Intergovernmental Agreement establishing that the City and County will continue to appoint library district trustees into the future, and establishing other obligations between the parties regarding annual reports and meetings related to Library District operations.

3.c

County Attorney's Office: Resolution 2023-102: Gomez Vacation Rental (LU-23-0029)

Resolution 2023-102, conditionally approving Boulder County Community Planning & Permitting Docket LU-23-0029: Gomez Vacation Rental.

3.d

Housing & Human Services Department: 2024 HHS contract with St Vrain Valley School District RE-1J (additional $515,000)

The scope of St. Vrain Valley School District RE-1J’s (SVVSD’s) Project Launch program is to offer support to elementary and middle school students within grades K-8, with a focus on those who are below grade level in reading or math. The program offers summer support in both literacy and math at no cost to any student. The program serves students over a period of 16 business days for six hours per day (four days per week), totaling 96 contact hours.

3.e

Housing & Human Services Department: 2024 HHS Boulder Shelter for the Homeless Housing Focused Shelter Contract Amendment ($600,490)

The purpose of this contract is to provide countywide Housing-Focused Shelter (HFS) services to individuals who have been referred for services through the countywide Coordinated Entry (CE) system, including leveraging street outreach efforts to work with clients toward obtaining housing, in alignment with the system planning decisions determined by the Homeless Solutions of Boulder County (HSBC) governance structure.  This contract amendment is to extend the term and amount for 2024.

3.f

Information Technology Department: ConvergeOne, Inc; Data Communication Products; Amendment ($42,806) Total 2023 Year Amount ($524,562.23)

The Information Technology department is requesting approval of a contract amendment with ConvergeOne, providing data communication products and services. This is an amendment of $42,806 (Total 2023 Contract Amount of $524,562.23) to the active contract that will take effect from 11/3/2023 to 12/31/2027.  OFS# 302342-5

3.g

Office of the County Administrator: Contract Amendment with Keen Independent Research (additional funding $234,884)

The Office of the County Administrator is requesting approval of an amendment to the contract with Keen Independent Research to include the City of Boulder in the contracting and procurement disparity study. The City of Boulder has requested to join Boulder County's disparity study. A Memorandum of Understanding has been signed between the City and County. This is an amendment of $234,884 (total 2023 contract amount $633,866) to the active contract that will expire on 8/31/2024. OFS# 303008-2

3.h

Parks and Open Space Department: Little Raven Purchase Agreement

Boulder County proposes to acquire fee title to approximately 10.35 acres owed by Little Raven House LLC with associated water rights, for $55,000.00 The property has an address of 0 Peak to Peak Highway and is located about one-half mile from Left Hand Reservoir Road and southeast of Brainard Lake. 

3.i

Parks and Open Space Department: Divide Property Acquisition from Woodwardia Limited Partnership

Woodwardia Limited Partnership (Landowner) proposes donating its 5-acre vacant parcel (Property) to the county. The Property is located on the northwest edge of the Town of Eldora and has an address of 0 Eldorado Avenue (please see the maps at the end of this memo). The Property is surrounded by US Forest Service lands. Staff recommends approval.

3.j

Sheriff's Office: 2023 CoreCivic Contract Amendment to add additional funds NTE $60k

Boulder County Sheriff's Office is amending our 2023 contract with CoreCivic adding an additional $60,000 to the original amount of $436,050. CoreCivic assists the Jail with inmate boarding and work release management.  

3.k

Sheriff's Office: 2024 Aramark Correctional Food Services Contract (NTE $1,653,600.)

The Sheriff's Office contracts each year with Aramark Corporation who supplies the food services for the Jail.

3.l

Community Services Department: Worthy Cause IV 2022 Boulder Shelter for the Homeless ($750,000)

As part of the Worthy Cause 2022 Fund Round, the county awarded Boulder Shelter for the Homeless $750,000 to purchase housing units in Boulder to be used for permanent supportive housing for hard-to-place clients. Boulder Shelter for the Homeless will purchase a total of 11 units as part of the project and the County will support funding of three of those 11 units. 

4.

COMMISSIONERS' DISCUSSION ITEMS

4.a

Office of Financial Management: Ratification of Chair Levy's November 19, 2023 signature on a budget amendment for the County Attorney's Risk division ($1,285,000)

The County Attorney’s Office Risk Management Division is requesting a 2023 budget amendment in the amount of $1,285,000 for the Risk Fund 174 appropriation numbers GAF 2 ($400,000), GAF 4 ($36,000), and GAF 5 ($849,000). 

Ben Pearlman is requesting an increase to GAF 2 (Property) due to the multiple large property losses that have occurred in 2023. This includes the Parks Storage building that burned and a Parks rental house that had significant damage from frozen pipes. The increase to GAF 4 (Auto Physical Damage) is to cover costs associated with numerous county autos that were damaged due to accidents and hail. The increase to GAF 5 (Auto Liability) is due to an unforeseen large settlement at the CGIA limit for a serious auto accident with injuries. 

Presenter(s): Jillian Dieterich, Office of Financial Management

• Moved by Commissioner Stolzmann
  Seconded by Commissioner Levy
  Carried

4.b

Office of Financial Management: 2023 Budget Adjustment Request for Public Works - 101 CAP2 Hail Damaged Vehicles ($384,976)

The Public Works Department and County Risk Management request a one-time increase of $384,976 for fleet replacement vehicles (77030-Equipment) for Housing & Human Services, Coroner's Office, and Community Services.

Presenter(s): Jillian Dieterich, Office of Financial Management

• Moved by Commissioner Stolzmann
  Seconded by Commissioner Levy
  Carried

4.c

Community Planning & Permitting Department: SPR-23-0093: Dow-McVey Residence and Accessory Structures

On October 30, 2023, the Community Planning & Permitting Department issued a Determination Letter conditionally approving SPR-23-093 Dow-McVey Residence and Accessory Structures. Following the issuance of the Determination Letter, staff received one public comment in support of the approval, and one public comment raising issues with the approval. On November 13, 2023, Commissioner Stolzmann requested that the application be called up to a Business Meeting to determine whether or not a public hearing for the proposal should be held. Staff request that the Board of County Commissioners determine whether or not a public hearing shall be held for SPR-23-0093 Dow-McVey Residence and Accessory Structures.

Presenter(s): Dana Yelton, Community Planning & Permitting Department 

• Moved by Commissioner Levy
  Seconded by Commissioner Stolzmann

  to call up Docket SPR-23-0093 for a public hearing.

  Carried

4.d

Office of Sustainability, Climate Action and Resiliency: Anticipated 2024 Energy Outreach Colorado (EOC) Low-Income Services contract and Bid Waiver Request.

The Boulder County Office of Sustainability, Climate Action and Resilience (“OSCAR”) is requesting that a sole source bid waiver be granted to Energy Outreach Colorado to allow for a new contract providing expanded income- qualified energy efficiency and wrap-around services to qualifying county residents.

Presenter(s): Dave Hatchimonji, Office of Sustainability, Climate Action, & Resilience (OSCAR)

• Moved by Commissioner Stolzmann
  Seconded by Commissioner Levy
  Carried

4.e

Commissioners’ Office Policy Team: Requesting board consideration and adoption of Boulder County’s 2024 State Legislative and Budget Priorities.

Presenter(s):

Summer Laws, Commissioners' Office

Nick Robles, Commissioners' Office

• Moved by Commissioner Stolzmann
  Seconded by Commissioner Levy
  Carried

5.

AUTHORIZATION FOR EXECUTIVE SESSION [IF NEEDED]

[Item No. 5 has been withdrawn.]

[THE COMMISSIONERS' BUSINESS MEETING ADJOURNED AT 9:02 A.M.]

6.

9:30 a.m. PUBLIC HEARING

6.a

Community Planning & Permitting Department: Secure Transportation Licensing Fee Update

The Boulder County Community Planning & Permitting Department is requesting the Board of County Commissioners adopt updated fees for the Secure Transportation Licensure Program to be in line with other jurisdictions with the IGA and to create a separate fee schedule from the regulations to be updated through a business meeting, rather than public hearing.

[THIS ITEM WAS CALLED TO ORDER AT 9:31 A.M. AND ADJOURNED AT 9:42 A.M.]

Staff Presenter(s):

Kathy Gissel, Community Planning & Permitting Department

County Attorneys Present:

Mike Koertje 

Public Speaker(s):

Austin Hiatt, Gard Law Firm 

• Moved by Commissioner Stolzmann
  Seconded by Commissioner Levy
  Carried

6.b

Community Planning and Permitting: Marijuana Licensing Regulations Updates

The Boulder County Community Planning & Permitting Department is requesting the Board of County Commissioners adopt updates to the marijuana licensing regulations and fees.

[THIS ITEM BEGAN AT 9:42 A.M. AND ADJOURNED AT 10:07 A.M.]

Staff Presenter(s):

Kathy Gissel, Community Planning & Permitting Department

Ron Flax, Community Planning & Permitting Department

County Attorneys Present:

Mike Koertje

Public Speaker(s):

Liz Zukowski, Native Roots Dispensary

• Moved by Commissioner Levy
  Seconded by Commissioner Stolzmann

  to approve Resolution No. 2023-93, amend hours of operation to be consistent with State liquor code, and strike D from the recitals as discussed and contained within the official video record. 

  Carried